List of Basic Documents for Business Affairs, etc
2025/11/14
A. Provided by visa applicant
□（1）Valid Passport
□（2）1 Visa application form
□（3）1 Recent Passport Photo (not older than 6 months)
□（4）Confirmation slip/other documents to prove reservation of air/ship boarding ticket
or Information on planned schedule of flight/cruise with entry/departure date to/from Japan.
□（5）Proof of sufficient funds to defray all the expenses while in Japan.(Bank statement for 3 month)
□（6）Campany ID (Original)/Appointment letter/Certificate of employment
B. Prepared by inviting person/guarantor in Japan (Copies can be accepted as well)
(Copies can be accepted as well)
□（12）Letter of guarantee.
Examination will be initially processed by the submitted documents.
However,the applicant may be required to submit additional documents if needed
□（1）Valid Passport
□（2）1 Visa application form
□（3）1 Recent Passport Photo (not older than 6 months)
□（4）Confirmation slip/other documents to prove reservation of air/ship boarding ticket
or Information on planned schedule of flight/cruise with entry/departure date to/from Japan.
□（5）Proof of sufficient funds to defray all the expenses while in Japan.(Bank statement for 3 month)
□（6）Campany ID (Original)/Appointment letter/Certificate of employment
□（7）Recommendation letter from Company or Employer
□（8）CV (for first time visitors)
□（9）Certificate of Incorporation
□（10）Trade License
□（11）Memorandum and Articles of Association of a company
□（9）Certificate of Incorporation
□（10）Trade License
□（11）Memorandum and Articles of Association of a company
B. Prepared by inviting person/guarantor in Japan (Copies can be accepted as well)
□（9) Invitation Letter or either of the following documents to explain activities in Japan
・A contract of transactions between companies.
・Materials on trading goods (bills of ladding)
□（10）List of Visa Applicants (When there are multiple applicants)
□（11）Itinerary/schedule during stay in Japan.
C. Prepared by the guarantor in Japan who pays for the above-mentioned travel expenses・A contract of transactions between companies.
・Materials on trading goods (bills of ladding)
□（10）List of Visa Applicants (When there are multiple applicants)
□（11）Itinerary/schedule during stay in Japan.
(Copies can be accepted as well)
□（12）Letter of guarantee.
□（13）A certified copy of the incorporation register or An overview of Company/ Organization
・A stockex change-listed company does not need to submit a copy of the incorporation register
or Details of the company /organization if it submits its quarterly corporate report.
・A stockex change-listed company does not need to submit a copy of the incorporation register
or Details of the company /organization if it submits its quarterly corporate report.
Examination will be initially processed by the submitted documents.
However,the applicant may be required to submit additional documents if needed